Editable template
Gift Certificate Template — Editable & Printable Online
Need a printable gift certificate template? Customize this editable layout with the recipient name, dollar amount, and your business details — then export a print-ready PDF. No design software required.
Edit in your browser. Export a clean PDF. Print on card stock or paper.
Best uses for this gift certificate template
- 1
Retail store gift certificate
Offer customers a gift certificate for any dollar amount — perfect for holidays, birthdays, and 'I'm not sure what to get' shoppers.
- 2
Service business gift card
Sell gift certificates for hair salons, spas, personal training, dog grooming, cleaning services, and other appointment-based businesses.
- 3
Restaurant gift certificate
A printed gift certificate for a restaurant or café — include the dollar value, expiration date, and any applicable terms.
- 4
Fitness or wellness studio certificate
Offer a class pack, personal training session, or spa service as a gift certificate for holidays and special occasions.
- 5
Photography or creative service certificate
Sell gift certificates for portrait sessions, videography, design services, or music lessons.
- 6
Holiday gift bundle certificate
Bundle services or products into a custom gift certificate — a curated experience or package with a printed value.
- 7
Nonprofit donation gift certificate
Offer donors a gift certificate for a charitable contribution in someone's name — a meaningful and memorable gift.
Gift Certificate Template — Editable & Printable Online
Edit in your browser. Export a clean PDF. Print on card stock or paper.
What you can edit
- Business name
- Recipient name
- Gift amount
- Purchaser name (optional)
- Expiration date
- Terms and conditions
- Certificate number (optional)
- Logo zone
What to include on a gift certificate
A complete gift certificate needs: your business name and logo; the gift value (dollar amount or service description); the recipient's name; the expiration date; terms of use — redeemable for what, any restrictions, non-transferable clauses; and optionally a certificate number for your records. A clean, branded design adds to the perceived value of the certificate and makes it feel like a genuine gift.
Printing gift certificates professionally
For a polished result, print gift certificates on heavier card stock (80–100 lb cover) rather than standard printer paper. A laminate or gloss finish adds durability. For high-volume printing — holiday seasons, large corporate orders — a local print shop can produce them on card stock quickly. For smaller quantities, a home inkjet or laser printer on card stock produces a clean, professional-looking certificate. Export a print-ready PDF from PublishMedia and print at whichever quality level fits your needs.
Related gift certificate templates
Click any template to open it in the editor — customize, then export a print-ready PDF.
How to customize this gift certificate
- 1Choose a gift certificate layout. Pick a horizontal or vertical layout — horizontal designs are classic and fit well on card stock or letter paper.
- 2Add your business name and logo. Upload your logo to the logo zone and update the business name, address, and website or phone number.
- 3Fill in the recipient and amount details. Enter the recipient's name, gift value or service description, and optionally the purchaser's name.
- 4Set the expiration date and terms. Add the expiration date and any redemption terms — which services or products apply, any exclusions, and where to redeem.
- 5Export and print on card stock. Download a print-ready PDF and print on card stock for a professional gift certificate, or export as an image to send digitally.
Frequently asked questions
Can I add my business logo to the gift certificate?+
Yes. Upload your logo as a PNG or JPG to the designated logo zone. A branded gift certificate looks more professional and reinforces your business identity.
What size should a gift certificate be?+
Standard gift certificate sizes: Letter (8.5×11 in) printed full page, half-sheet (5.5×8.5 in), or check-size (8×3.5 in). Business card-size (3.5×2 in) gift certificates are also popular. PublishMedia supports all common sizes.
Can I use the same template for multiple recipients?+
Yes. Update the recipient name and amount for each certificate, export a separate PDF for each, and print. For a batch of similar certificates, duplicate the project for each recipient and update the name.
Should I add an expiration date to the gift certificate?+
An expiration date is recommended — typically 1 to 3 years from purchase. It encourages timely redemption and simplifies your bookkeeping. Check applicable laws in your area, as some regions restrict how quickly gift certificates may expire.
Can I send a gift certificate digitally?+
Yes. Export the certificate as a PDF and email it to the recipient, or export as a PNG image to send via text or messaging app. Digital gift certificates are convenient for last-minute gifts and remote recipients.
Is this affiliated with Microsoft?+
No. Publish Media Software is independent and not affiliated with, endorsed by, or sponsored by Microsoft Corporation. 'Microsoft Publisher' is a trademark of Microsoft Corporation.
Is this only for Microsoft Publisher files?+
Publisher comes first: open your .pub files, start from a print-ready Publisher-style template, or create a brand-new document — all in your browser. As a bonus, you can also open Word, PowerPoint, PDF, and image files and fully edit them online when you need to.
Can I open a Word, PowerPoint, or PDF file too?+
Yes. Alongside Publisher .pub files you can open Word, PowerPoint, Excel, and PDF files (and PNG/JPG/WebP images) as an editable starting point, then edit them in your browser and export a clean PDF. Publisher is our focus; these are a convenience for the other files you already have.
Can I export a clean PDF?+
Yes. Every document exports to a clean, print-ready PDF — included on the free plan. You can keep editing online and return to your project anytime.